International Bookkeeping Services

FedhaTrac provides flexible outsourced bookkeeping support for businesses and professional firms operating locally, regionally and internationally. From our base in Nairobi, we support businesses across Kenya, Uganda and Rwanda, as well as clients in other international markets.

Whether you already have an established bookkeeping process or need additional financial support, our team works within your existing systems, reporting requirements and agreed procedures to help keep your financial records accurate, organised and up to date.

Work With the Accounting System You Already Use

You don't need to change accounting software to work with FedhaTrac.

Our team can work within your existing accounting environment and processes, including QuickBooks Online, Xero, Sage, Odoo, Tally, Maconomy and Excel-based workflows, among others.

If your business uses another accounting or bookkeeping platform, we can review your existing system and workflow during onboarding.

For businesses without an existing bookkeeping system, the FedhaTrac platform provides a structured environment for organising financial records and accessing financial information.

What Our International Bookkeeping Services Can Include

Depending on your agreed scope, FedhaTrac can support you with:

• Data entry and transaction recording
• Recording and classifying bank transactions
• Bank account reconciliations
• Credit card transaction recording and reconciliation
• Sorting and categorising transactions
• Recording transactions in the appropriate accounts
• General ledger maintenance
• Review of transactions for appropriate classification
• Identification of unreconciled or unusual transactions
• Excel transaction schedules and summaries
• Credit card transaction summaries by account or category
• Posting agreed summarized transactions to the appropriate accounts
• Bookkeeping adjustments based on approved instructions and supporting information
• Monthly Profit & Loss reports
• Monthly Balance Sheets
• Other agreed monthly financial reports
• Catch-up and bookkeeping cleanup work
• Maintaining accurate and organised bookkeeping records

The exact services included are agreed with each client before work begins.

Built Around Your Existing Process

Outsourcing your bookkeeping should not mean losing control of your financial records.

We agree the scope of work, responsibilities, reporting requirements, document-sharing process and expected turnaround before the engagement begins.

Where transactions are unclear, unusual or unsupported, our team can raise them for clarification rather than making assumptions about their appropriate treatment.

This helps maintain a clear review trail while allowing your internal team, accountant or CPA to retain oversight of the financial records.

A Structured Monthly Bookkeeping Process

Our bookkeeping workflow can be adapted to your existing month-end process and may include:

1. Records & Access
You provide the agreed records or appropriate access to your accounting system.

2. Transaction Processing
Transactions are recorded, reviewed and classified according to the agreed bookkeeping structure.

3. Reconciliation
Relevant bank, credit card and other agreed accounts are reconciled.

4. Exceptions & Queries
Unusual, unsupported or unreconciled transactions are identified and raised for clarification.

5. Review & Adjustments
Required bookkeeping adjustments are processed based on the agreed review process and approved information.

6. Monthly Reporting
The agreed financial reports and outstanding queries are prepared for your review.

Quality Control and Review

Reliable bookkeeping requires more than entering transactions.

Our review process focuses on maintaining consistency and identifying issues that may require further investigation. Depending on the engagement, this may include reviewing reconciliations, transaction classifications, outstanding items, unusual balances and supporting bookkeeping schedules before monthly reports are prepared.

For accounting and CPA firms, our bookkeeping work can also be structured around your firm's existing procedures and review requirements.

Security and Confidentiality

Financial information requires careful handling.

FedhaTrac works with clients to establish appropriate access, document-sharing and communication procedures for each engagement. Access to accounting systems should be limited to the permissions required to perform the agreed work.

Where required, confidentiality arrangements and NDAs can also form part of the engagement process.

Flexible Support for Different Types of Clients

Our international bookkeeping services can support:

Growing businesses that need consistent monthly bookkeeping without building a full in-house finance department.

Established businesses that need additional bookkeeping capacity or support with specific parts of their finance process.

Professional service firms that need organised financial records and reliable monthly reporting.

Accounting and CPA firms looking for additional bookkeeping capacity across one or multiple client accounts.

For accounting and CPA firms requiring dedicated outsourced support, explore our Bookkeeping Support for Accounting & CPA Firms solution.

International Bookkeeping Pricing

International bookkeeping engagements are priced according to the scope and complexity of the work required.

Factors may include transaction volume, number of bank and credit card accounts, accounting software, reconciliation requirements, reporting requirements, condition of the existing books and expected level of ongoing support.

Depending on the engagement, pricing may be structured as an hourly arrangement or an agreed fixed monthly fee for predictable recurring work.

Looking for Reliable Outsourced Bookkeeping Support?

Whether you use QuickBooks Online, Xero, Sage, Odoo, Tally, Maconomy, Excel or another accounting platform, FedhaTrac can work with your existing bookkeeping environment and agreed processes.

Talk to FedhaTrac about your current bookkeeping setup, reporting requirements and the support your business or firm needs.