Accounting & CPA Firms

Outsourced Bookkeeping Support for Accounting & CPA Firms

Accounting and CPA firms often need additional bookkeeping capacity without necessarily adding more permanent staff. FedhaTrac provides outsourced bookkeeping support that can work alongside your existing team, systems and client processes.

Whether you need support for one client, recurring monthly bookkeeping across multiple clients, or additional capacity during busy periods, we can agree on a workflow that keeps your firm in control of the client relationship and review process.

Bookkeeping Support Behind Your Firm

FedhaTrac can support the bookkeeping work while your firm retains oversight of the engagement and responsibility for the professional services you provide to your clients.

Depending on the agreed scope, our support can include:

• Data entry and transaction recording
• Transaction classification
• Bank reconciliations
• Credit card reconciliations
• General ledger maintenance
• Review of uncategorised and unusual transactions
• Identification of unreconciled items
• Excel transaction schedules and summaries
• Accounts receivable and payable schedules
• Bookkeeping cleanup and catch-up work
• Monthly Profit & Loss preparation
• Monthly Balance Sheet preparation
• Supporting schedules for month-end review
• Processing agreed bookkeeping adjustments
• Preparing monthly bookkeeping files and reports for your firm's review

Your firm determines the scope, review requirements and responsibilities for each engagement.

Work Across Different Client Accounting Systems

Accounting firms rarely have every client using the same software. FedhaTrac can work within different client accounting environments rather than requiring your firm or its clients to migrate to a single platform.

Our team works with systems including QuickBooks Online, Xero, Sage, Odoo, Tally, Maconomy and Excel-based workflows, among others.

Where a client uses another platform, we can review the required system, access and workflow during onboarding.

Your Firm Remains in Control

Outsourcing bookkeeping does not have to mean outsourcing the client relationship.

We can structure the engagement so that FedhaTrac performs the agreed bookkeeping work while your firm retains responsibility for client management, final review, advisory work, tax services and other professional responsibilities that remain within your scope.

Questions and unusual transactions can be documented and escalated to the appropriate person rather than resolved through assumptions.

This allows your team to spend less time on routine bookkeeping while maintaining visibility over the work being prepared.

Support for One or Multiple Client Files

FedhaTrac can support individual engagements or recurring bookkeeping across multiple client accounts.

For firms managing several clients, workflows can be structured around agreed:

• Client deadlines
• Accounting systems
• Charts of accounts
• Document requirements
• Reconciliation procedures
• Review requirements
• Query and exception processes
• Reporting formats
• Monthly close schedules

This makes it easier to establish a repeatable bookkeeping process as the number of supported client files grows.

A Structured Bookkeeping Workflow

A typical engagement may follow this process:

1. Scope & Client Setup
We agree which client files, bookkeeping activities, systems, deadlines and responsibilities are included.

2. Records & System Access
Appropriate access and document-sharing procedures are established.

3. Bookkeeping Processing
Transactions are recorded, classified and maintained according to the agreed client structure.

4. Reconciliation
Bank, credit card and other agreed accounts are reconciled.

5. Queries & Exceptions
Missing information, unusual transactions and unreconciled items are documented and raised for clarification.

6. Review Preparation
Supporting schedules and agreed financial reports are prepared for your firm's review.

7. Feedback & Adjustments
Approved adjustments and review comments are incorporated according to the agreed process.

Quality Control and Review

We understand that outsourced bookkeeping work ultimately needs to be useful to the accountant or CPA reviewing it.

Our process can include checks around:

• Bank and credit card reconciliations
• Transaction classifications
• Duplicate or unusual transactions
• Uncategorized transactions
• Unreconciled balances
• Supporting bookkeeping schedules
• Outstanding client queries
• Consistency with agreed bookkeeping procedures

The exact review process can be adapted to your firm's workflow and the complexity of the client engagement.

Communication That Fits Your Firm

Different firms manage outsourced work differently.

We can establish agreed communication channels, query trackers, reporting schedules and points of contact so that bookkeeping questions do not become scattered across emails and messages.

For multi-client arrangements, outstanding queries can also be organised by client and reporting period to make follow-up easier.

Security and Confidentiality

Client financial information should only be accessible to the people who need it for the agreed work.

FedhaTrac works with firms to establish appropriate system permissions, document-sharing procedures and access requirements for each engagement.

Where required, confidentiality agreements or NDAs can form part of the engagement arrangements.

Flexible Pricing for Accounting Firms

Pricing depends on the nature and volume of bookkeeping support required.

Factors may include the number of client files, transaction volumes, number of accounts, accounting systems, reconciliation requirements, reporting requirements and complexity of the work.

Engagements may be structured on an hourly basis or as an agreed recurring fee where the workload and scope are sufficiently predictable.

For firms outsourcing bookkeeping across multiple clients, we can discuss a pricing structure based on the overall engagement.

Need Additional Bookkeeping Capacity?

Whether your firm needs ongoing monthly support, assistance with specific client files or additional bookkeeping capacity as your client base grows, FedhaTrac can work alongside your existing team and processes.

Talk to us about your client bookkeeping requirements, systems, monthly workload and review process.